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Bookkeeping workflows

These guides cover the routines a bookkeeper runs on client books every month and every year: catching up a client who is months behind, closing the month, clearing uncategorized transactions, posting credit card statements and moving clients off spreadsheet books. Each one ends in a checklist or worked example you can reuse. Start with Catch Up Bookkeeping: Clearing Months of Statements if a backlog is what brought you here.

  1. Non Calendar Fiscal Year Bookkeeping for Clients

    Non calendar fiscal year bookkeeping: how a June or September year end changes statement batches, close dates and the year-end package for a client.

    Published October 15, 2026fiscal yearyear endscheduling

  2. How to Request a Replacement Bank Statement

    How to request a replacement bank statement when a client's month is missing, damaged or image-only, and what to post while the new statement is on its way.

    Published October 4, 2026statementsmissing monthsclient requests

  3. Bookkeeping Data Entry: Where the Hours Actually Go

    Where bookkeeping data entry time goes for each client, from retyping statement lines to fixing typos, and which entry tasks are worth removing first.

    Published July 19, 2026data entrytime trackingworkflow

  4. Bookkeeping Workpapers: What to Keep for Each Close

    Bookkeeping workpapers for each client close: the statement, balance proof, review notes and client answers to keep, and how to file them for next year.

    Published June 29, 2026workpapersrecordsclose

  5. Taking Over Books From Another Bookkeeper

    Taking over books from another bookkeeper: what files to request, how to test the last close against statements, and which rules to keep or rewrite first.

    Published June 22, 2026handovernew clientstesting

  6. Credit Card Statement Bookkeeping for Client Accounts

    Credit card statement bookkeeping for clients: treat payments as transfers, split personal charges, and handle statement periods that cross month end.

    Published June 17, 2026credit cardstransferspersonal charges

  7. Statement Period Not Calendar Month? Fixing Cutoffs

    When a client's statement period is not the calendar month, transactions land in the wrong close. See how to cut off each month and keep balances right.

    Published May 30, 2026cutoffstatement cyclemonth end

  8. First Month of Bookkeeping for a New Business

    The first month of bookkeeping for a new business: open the books, post startup costs and owner money, convert the first statement and set up rules.

    Published May 12, 2026new businessstartup costsowner contributions

  9. How to Reclassify Transactions in Bulk Safely

    How to reclassify transactions in bulk when a rule miscoded months of client lines: find the scope, move them in one pass and check the reports afterward.

    Published April 22, 2026reclassificationcategorization rulescorrections

  10. Bookkeeping Cleanup Checklist for Books That Are Wrong

    A bookkeeping cleanup checklist for client books that are current but wrong: find bad opening balances, duplicate entries and miscoded months, then fix them.

    Published April 4, 2026cleanupchecklistcorrections

  11. Commingled Personal and Business Transactions: A Fix

    How to sort commingled personal and business transactions on a client's statements, post them to owner accounts, and agree a rule that stops it next month.

    Published April 2, 2026comminglingowner accountsclient rules

  12. Payment Processor Statements in Bookkeeping

    Payment processor statements in bookkeeping: book gross sales, fees and refunds from processor reports so payouts on the bank statement match each deposit.

    Published January 14, 2026payment processorspayoutsmerchant fees

  13. Client Switched Banks? Bookkeeping for the Changeover

    Client switched banks mid-year? Bookkeeping steps for the overlap month: final and first statements, the moving transfer, new rules and the old account.

    Published November 23, 2025bank changetransfersaccount setup

  14. Data Entry Automation Accounting Methods Compared

    Compare data entry automation accounting methods: bank feeds, statement conversion and receipt capture, by coverage, accuracy and setup effort per client.

    Published November 13, 2025data entrybank feedscomparison

  15. Bookkeeping Review Checklist Before Sign-Off

    A bookkeeping review checklist for a prepared month: balances, unusual amounts, category drift and open questions to clear before the books are signed off.

    Published October 31, 2025reviewsign-offquality control

  16. Free Accounting Software in Excel: When Clients Outgrow It

    A client runs free accounting software in Excel? See what spreadsheet books get wrong, how to bring their statements across, and when to move them on.

    Published October 10, 2025excelspreadsheet booksclient migration

  17. Quarter End Bookkeeping Checklist for Client Books

    A quarter end bookkeeping checklist for client books: three months of statements balanced, review items cleared, estimates prepared and the quarter locked.

    Published August 13, 2025quarter endchecklistestimated taxclosing date

  18. Month End Close Checklist for Bookkeepers

    A month end close checklist for bookkeepers handling several clients: statement intake, conversion, balance checks, review, export and sign-off, in order.

    Published May 2, 2025month endchecklistclose

  19. Bookkeeping for Multiple Bank Accounts at One Client

    Bookkeeping for multiple bank accounts at one client: convert each statement, track which accounts are done, and close every account in a fixed order.

    Published May 1, 2025multiple accountstransfersmonth end

  20. How to Fix Uncategorized Transactions Each Month

    How to fix uncategorized transactions in client books: sort them by vendor, ask the client the right questions, and write rules so they stop coming back.

    Published April 16, 2025uncategorizedtriagerules

  21. Year End Bookkeeping Checklist for Client Books

    A year end bookkeeping checklist for client books: confirm all twelve statements, balance every account, clear review items and hand a clean file to the CPA.

    Published March 23, 2025year endchecklistCPA handoff

  22. How Often to Do Bookkeeping for Each Client

    How often to do bookkeeping for each client: weekly, monthly or quarterly, decided by transaction volume, payroll, sales tax and how the owner uses reports.

    Published March 16, 2025frequencyschedulingclient planning

  23. Opening Balances for New Client Books

    How to set opening balances for new client books from the first bank statement, what to do when prior books disagree, and how to document the starting point.

    Published January 9, 2025opening balancesonboardingnew clients

  24. A Weekly Bookkeeping Routine for Client Books

    A weekly bookkeeping routine for client books: what to convert, categorize and review each week so month end becomes a short check instead of a scramble.

    Published December 11, 2024weekly routineworkloadplanning

  25. Client Bookkeeping Procedures Document: What to Write

    A client bookkeeping procedures document lists accounts, statement sources, rules, quirks and contacts, so anyone can close that client's month correctly.

    Published December 4, 2024proceduresdocumentationclient files

  26. Closed Bank Account Bookkeeping: Final Statement Steps

    Closed bank account bookkeeping: post the final statement, move the closing transfer, zero the balance and mark the account inactive in the client's books.

    Published November 15, 2024closed accountsfinal statementtransfers

  27. Catch Up Bookkeeping: Clearing Months of Statements

    A catch up bookkeeping plan for clients months behind: collect missing statements, convert them in one batch, balance each month, then categorize and post.

    Published November 10, 2024catch-upbacklogbank statements

  28. How to Automate Bookkeeping Without Losing Control

    How to automate bookkeeping for client books in five stages, from statement intake to export, with the review points that keep automated books accurate.

    Published October 28, 2024automationworkflowreview